Preliminary assessment of the fourth payment request of Romania

Stage three consisted of security testing (Evidence No. 2). Following the installation and configuration of the equipment, the working group continued with the testing of the central components (e.g., the databases management system, the core application). As such, security testing was conducted to verify that the platform performs in line with its intended scope and requirements. After the working group developed and tested the communication module between courts and litigants, the application was also tested in real working conditions, to ensure that the litigants shall be able to securely access documents in court files, in a centralized manner.

Finally, the Final Audit Acceptance Report (Evidence No. 5), issued by an independent auditor, certifies that the application implemented through the documents mentioned as Evidence No. 2 and contracts mentioned as Evidence Nos. 3a and 3b, related to the implementation of the project “Centralization of applications” is functional and accepted by the beneficiary, the Ministry of Justice. According to this report, the application complies with the technical and functional requirements set out in the contracts, namely:

• • Reduction of the number of servers from approximately 270 locations to 63 locations.
• • Centralization of the previous existing four versions of the electronic file (extensions) to a

single centralized one to be used nationally by all litigants

• • The technological modernization of the IT infrastructure of the judicial system by: (a)

increasing the data transmission capacity in the wide area network WAN (expanding bandwidth) required for the proper functioning of the electronic case management system in a centralized configuration; (b) ensuring adequate processing and storage capacity at the level of courts and courts of appeal, in order to centralize applications within the judicial system and ensure efficient management of IT resources in the courts; (c) enhancing the security and availability of services provided to the public, to guarantee secure access of case files.

Furthermore, according to the Final Audit Acceptance Report (Evidence No. 5), the software and hardware components acquired, installed, and configured, as well as the IT solutions/services newly developed as part of milestone 163 from both a technical and functional perspective are compliant with the requirements set out in the project’s financing documentation.

The single national electronic file (“the application”) can be accessed at the following address: https://den.just.ro/, having three main functions:

• • centralized electronic access for litigants to their court case files;
• • secure filing of documents during legal proceedings;
• • communication of procedural documents.

Since access in the application is restricted to Romanian citizens who are directly involved in ongoing legal proceedings, Evidence Nos. 5 and 6 were provided to illustrate the functionality and user interface of the platform, and to substantiate its operational status.

4. Commission Preliminary Assessment: Satisfactorily fulfilled.

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