Preliminary assessment of the fourth payment request of Romania

Number and name of the Milestone: RO-C[C7]-I[I7.0]-T[172] Entry into use of standard electronic forms in public procurement procedures

Related Measure: RO-C[C7]-I[I7.0] Introduction of electronic forms (eForms) in the field of public procurement

Qualitative indicator: Standard electronic forms for procurement procedures in use

Time: Q2 2023

1. Context:

The objective of this investment is to introduce standard electronic forms for the publication of public procurement notices. The investment consists in analysing the established standards to introduce standard electronic forms in the field of public procurement.

Milestone 172 concerns the use and integration of standard electronic forms in the Romanian public procurement service.

Milestone 172 is the sole milestone under this investment.

2. Evidence provided:

                   Name of the evidence                             Short description
 1    Cover Note                                       Summary document duly justifying how the
                                                       milestone (including all the constitutive
                                                       elements) was satisfactorily fulfilled.
 2    Electronic Public Procurement                Document signed by the administrator of
      System - Subsequent Contract No. 7 of 6 June the Sistemul Electronic de Achizitii Publice
      2023.                                        (SEAP) platform (Autoritatea pentru
                                                   Digitalizare Romaniei – ADR) and the
                                                   contractor (S.C. Altimate S.A) detailing the
                                                   software requirement specifications for
                                                   electronic standard forms.
 3    Commissioning report No. 11346 of 3 July Document signed by ADR Reception

      2023.                                        Committee and Altimate S.A approving the
                                                   technical tests of the products related to the
                                                   capacity for normal operation and product
                                                   quality assurance (stage two).
 4    Receipt report No. 11345 of 3 July 2023.      The document signed by ADR Reception
                                                   Committee certifies that the eForms
                                                   functionalities (stage two) were developed
                                                   and that they will be integrated in the SEAP
                                                   platform.

 5    Certificate of acceptance No. 11340 of 30 June The document signed by the ADR
      2023.                                          Acceptance Committee confirms that the
                                                     committee verified the provision of services
                                                     related to eForms (stage two).
 6    Receipt report No. 12651 of 15 December The document signed by ADR Reception

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